Invoices

Winkel Factuur automates the entire process from order to invoice, removing repetitive work from finance and operations teams. Based on data from bol.com, Amazon, Shopify, and WooCommerce, a correct invoice is generated within seconds, provided with your branding and dynamic content such as discount rules or marketplace-specific remarketing texts. Teams keep an eye on everything, because every action is reflected in the dashboard and audit logs that remain intact for seven years.

The module is built on a robust architecture: queue workers catch orders, the KDV engine calculates rates per country, and the document is stored in S3, including UBL 2.1 and PDF output. This eliminates dependency on manual checks. You select per store or brand which templates and languages are active, after which Winkel Factuur automatically triggers the correct workflow and informs internal and external stakeholders in real-time.

For bol.com, Winkel Factuur processes webhook signals and automatically links the correct customer and order data. The PDF is immediately in the customer portal, while your team sees via the control panel which orders are completed and which need extra attention. Amazon Seller Central benefits from the same logic: settlement data is imported, currencies are converted, and local VAT rates are applied so the invoice is conclusive for both the customer and the accountant.

Shopify stores get extra flexibility thanks to the customer portal and multilingual email templates. This keeps the customer journey consistent, even when you link multiple shops to one Winkel Factuur account. For WooCommerce, the module offers a secure replacement for loose plugins: Winkel Factuur monitors numbering, stores documents centrally, and synchronizes data with Exact Online, AFAS, or Twinfield without you having to maintain API routes yourself.

The Winkel Factuur architecture is set up from the ground up for European regulations. Every document gets a unique UUID, so no discussion can arise about sequential number series. The KDV engine applies OSS rules, takes into account thresholds per country, and validates the VAT number via VIES. As a result, you automatically meet reporting obligations towards the Tax Authorities and other EU authorities.

For sectors with additional requirements – such as food safety or medical products – you can add extra metadata (lot numbers, certificates) that are stored in the same audit trail. This allows you to demonstrate during checks that every step is traceable.

Using the analytics module, you see the impact of your invoices per channel and per country immediately. Reports show which products convert best, which marketplace channel remits the most VAT, and how returns develop. Finance teams can forward the data to their BI environment or export as UBL, CSV, and XML, so auditors always have the full file.

Managing invoices across multiple sales channels is one of the biggest administrative challenges for e-commerce businesses. Whether you sell on bol.com, Amazon, Shopify, or WooCommerce, each platform has its own order flow, fee structure, and compliance requirements. Winkel Factuur bridges these differences by providing a single, automated invoicing solution that works seamlessly across all major European marketplaces.

Our invoice module handles everything from VAT calculation per EU member state to automatic number sequencing and PDF generation with your company branding. Every invoice is stored with a unique identifier, making it easy to trace back to the original order during audits or tax inspections. The system also generates UBL 2.1 e-invoices, ensuring compatibility with government portals and accounting software like Exact Online, AFAS, and Twinfield.

For growing businesses that process hundreds or thousands of orders per month, manual invoicing is simply not sustainable. Winkel Factuur eliminates this bottleneck by processing orders in real-time and delivering compliant invoices to your customers within seconds. Start your free trial today and experience how automated invoicing can transform your e-commerce operations.