UBL Export & accounting integrations
The UBL export module translates your invoices and credit notes into formats that accountants appreciate. From XML and CSV to complete journal entries: you maintain control over mappings, VAT codes and audit trail as described in fact.md.
Supported formats
- UBL 2.1 (XML) including VAT specifications
- CSV exports for batch processing
- Journal entries with mapping of general ledger and VAT codes
Data quality and compliance
Winkel Factuur adds metadata to each export: UUIDs, audit log references and OSS indicators. This allows an accountant to immediately trace which documents are included in a report. In addition, the system validates whether all general ledger account and VAT code links are available before you download the export.
For pan-European sales, the module supports multiple VAT registrations. You can generate reports per administration and automatically share them with accountants via secure links.
Accounting packages
We work with Exact Online, AFAS and Twinfield. Each package uses its own mapping. You configure your general ledger and VAT codes once; after that, the export runs automatically.
How it works
- Select period and store(s)
- Choose export type (UBL/CSV/Journal)
- Check preview and download or send to your accounting
Best practices
- Use consistent VAT codes for domestic, EU B2C (OSS) and outside EU
- Check exceptions such as credit notes and shipping costs
- Maintain an audit trail – Winkel Factuur stores for 7 years
Frequently asked questions
Do you support OSS? Yes, we calculate VAT per country and export the totals matching your codes.
Can I export to multiple administrations? Yes, you configure mappings per store and administration.
Need help?
Our team is happy to help you with the right mapping in your accounting package. Contact us via [email protected].
Daily workflow
- Schedule exports per period and select relevant stores or companies.
- Check the preview for deviations and let Winkel Factuur mark inconsistencies.
- Download UBL/CSV files or send journal entries directly to accounting.
- Document sent reports in the audit log and share them with your accountant.